Academic Rules and Regulations

A ll tertiary/higher education institutions establish certain requirements which must be met before a degree is granted. These requirements concern programmes, courses, grade point average, and other requirements. Deans of Faculties, Heads of Departments, Dean of Students and counsellors will help a student meet these requirements, but the student is responsible for fulfilling them. Upon the completion of the required course work, personnel of the Institute will determine if the student is eligible to receive a degree. If the requirements have not been met, the degree will be withheld until such time as they have been met. It is important for each student to become acquainted with the degree requirements and to remain informed.

CIBT students, during the course of their training, shall develop certain general skills in order that they become competent professionals. The components of the curriculum which shall be integrated to produce competent professionals are:

  • Personal Development Studies: They cover general education an individual requires as a citizen to be able to function purposefully and effectively within the society. Personal Development Studies include African Studies, Study and Communication Skills, Computer Literacy, Critical Thinking and Practical Reasoning and Academic Writing.
  • General Studies: The General Studies are to broaden the background and outlook of our students. They include Introduction to Psychology Catholic Social Teachings Research Methods and Statistics.
  • Subject Studies: These are the subject [programme] areas of a student’s interest or choice. They form the basis of specialist professional training of the prospective professional.
  • Attendance at lectures is regarded as an obligation as well as a privilege and all students are expected to attend all lectures regularly and punctually. Failure to do so will jeopardise a student’s scholastic standing.
  • A student shall submit excuses for absences to the Lecturer, copied to the Head of Department, within three days after he/she returns to lectures. The only excuses that will be accepted by the Institute are those signed by doctors and appropriate officials of the Institute.
  • Every student shall be required to sign an attendance book at every lecture.
  • A student shall be expected to attend lectures, tutorials, practicals and other activities prescribed for the course for which he/she has registered, and to execute all assignments given, as approved by the Institute.
  • In order to be eligible for examination in a particular taught course, the student shall have presented himself/herself for not less than 75% of the total number of hours for the course.
  • A student who absents himself/herself for a cumulative period of 21 days from lectures, tutorials, and other activities prescribed for any course in any semester shall be deemed to have withdrawn from the course. Such a student shall not be permitted to write the end of semester examinations in the course.
  • A student who absents himself/herself for a cumulative period of between 10 and 20 days shall be cautioned by the Head of Department.
  • Assessment of a student’s performance shall be by a combination of continuous assessment and end-of-semester examinations. The weightings for the two modes of assessment are as follows:
    • Continuous Assessment: class assignments, quizzes and tests [at least two entries per semester are required] = 40%
    • End-of-Semester Examination = 60%
  • Students who do not earn a continuous assessment mark do not qualify to take part in the end-of-semester examinations.
  • Students who trail in [retake] failed course(s) shall earn new or fresh continuous assessment marks for the re-registered course(s).
  • Plagiarism: Plagiarism is presenting someone’s work as if it were the result of one’s own study and investigation. An assignment will be considered to be plagiarised when:
    • A written assignment/essay, project report or another work is copied in whole or in part from a source and presented as one’s own, without due acknowledgement.
    • Parts of a work, including words, ideas, graphical images, or data are taken from another source without acknowledging the source or the original writer.
    • Submitting someone’s work/essay by an individual as his/her own. Any student found guilty of plagiarism will have the work cancelled and awarded a failing grade. In addition, the student may be suspended for a specified period of time, depending on the gravity of the plagiarism.
  • A student who does not earn a continuous assessment mark does not qualify to take part in the end-of-semester examinations.
  • External moderation shall be required for the third and final years of every programme. Each head of department shall be responsible for the moderation of examination questions and marking for all other semesters.
  • Registration for any examination shall require the endorsement of the registration list by the Head of Department to effect that the candidate has pursued satisfactorily the approved course(s) of study in each subject being offered over the prescribed period.
  • A candidate’s registration shall not be valid unless it is so endorsed.
  • In the event of the withholding of an endorsement, the Head of Department shall request the appropriate Departmental Board to confirm the action taken.
  • External moderation shall be required for the third and final years of every programme.
  • Each Head of Department shall be responsible for the moderation of examination questions for all other semesters.
  • A student who is unable to take the end-of-semester examinations on grounds of ill-health shall, on application to the Dean of Academic Affairs and copied to the Head(s) of Department and Dean of Students, and on provision of a medical certificate issued or endorsed by a recognised medical officer, be allowed to take the supplementary (re-sit) examination as his/her main examination.
  • A student, after successful completion of a semester can, upon a written application to the Dean of Academic Affairs, giving reasons, and after approval has been granted, may defer his/her examinations.
  • A student who wishes to defer his/her examinations as provided in 4.2 shall first discuss the matter with his/her Head of Department.
  • In all cases of deferment of examination(s), the applicant shall obtain written permission from the Dean of Academic Affairs before leaving the Institute.
  • If a student is prevented by illness from taking the entire or part of an examination, he/she shall immediately report to the hospital for a medical report on the state of his/her health.
  • The report will state whether the student can take the examination or not.
  • The Medical Officer shall state, in the report to the Dean of Academic Affairs, the name and the examination number of the student, the nature of the illness and whether, in his/her opinion, if the student is capable of taking the examination, he/she should do so at the hospital or at the examination hall.
  • Where it is recommended that the student should take the examination at the hospital, the Dean of Academic Affairs will arrange for the student to take the examination at the hospital under the supervision of an invigilator to be appointed by Head of Department.
  • Results of semester examinations shall be provisionally approved by the Inter- Departmental Examiners' Committee. The provisional results of each semester’s examinations shall be published before the commencement of the succeeding (following) semester.
  • A result slip indicating a student’s performance in the examinations shall be made available to the student by the Dean of Academic Affairs by the middle of the following semester.
  • Any discrepancies detected between the provisional results published and the student’s result slip shall be reported, in writing, to the Dean of Academic Affairs through the Head of Head of Department, who shall verify and rectify the anomaly and inform the complainant accordingly.
  • The Academic Board shall approve all semester examination results.
  • Final examination results (end of programme) shall be compiled by the Department and published by the Dean of Academic Affairs after approval by the Academic Board at the end of the last academic year of the group.
  • Once the final year results have been approved by the Academic Board, the Dean of Academic Affairs shall compile a list of failed students and inform them accordingly. He shall also remind them of the two-year period within which they will be expected to pass the failed courses.
  • A student may obtain a transcript on the payment of the appropriate fee.
  • A candidate who is not satisfied with his/her examination result(s) may request a review by submission of an application to the Dean of Academic Affairs upon payment of a review fee, to be determined by the Finance Committee of the Institute, on the recommendation of the Academic Board.
  • An application for a review shall be submitted to the Dean of Academic Affairs not later than 21 days after the publication of the said results and shall state the grounds for the review. No action shall be taken on any application which submitted after the stipulated 21days.
  • An application entered on a student’s behalf by any person other than the aggrieved student shall not be entertained.
  • The Academic Board may authorise the Dean of Academic Affairs to amend the results as released in the light of the review.
  • If it emerges that a complaint is frivolous or ill-motivated, the Academic Board may prescribe sanctions which may include barring the complaint from taking the Institute’s examination(s) for a stated period or an indefinite period.

Student performance in a course shall be graded as follows:

Letter Grade Marks Grade Point Description
A 80 - 100 4.0 Excellent
A- 75 - 79 3.5 Very Good
B+ 70 - 74 3.0 Good
B 65 - 69 2.5 Very Fair
C+ 60 - 64 2.0 Fair
C 55 - 59 1.50 Satisfactory
D 50 - 54 1.0 Barely Satisfactory
E 45 - 49 0.5  
F 0 - 44 0.0 Unsatisfactory
IC     Incomplete
X     Disqualified
Z     Examination Malpractice

Grades A to D constitute pass grades. Grades F and X constitute failure grades

Non-Completion of Course

  • A grade IC shall be awarded to a student who is unable to complete a course for reasons adjudged by the Department as satisfactory. Such a student shall complete the course the very next time the course is available.
  • A grade X shall be awarded to a student who is unable to complete a course for reasons adjudged by the Department as unsatisfactory.

Disqualification

  • A grade Z denotes disqualification from an examination as a result of examination malpractice or offence, and shall be awarded whenever it is established that a student had attempted to gain an unfair advantage in an examination, be it in an end of semester examination or continuous assessment or any other paper.
  • A student awarded a grade Z shall be debarred from taking any of the Institute’s examinations for a stated period, or indefinitely, or may be expelled from the Institute altogether.
  • A grade Z may be awarded only by the Inter-Departmental Committee and subsequent approval by the Academic Board.
  • All semester results shall be taken into account in the computation of the Cumulative Grade Point Average (CGPA)
  • In the determination of the CGPA, a weighted average of all repeated courses shall be used.
  • For instance, a 2-credit course with an E at the first attempt and a B at the second attempt shall attract a total of 4 credits in the computation of the Grade Point Average (GPA) The minimum Cumulative Grade Point Average to ensure continuation in a programme shall be 1.0.
  • A student whose Cumulative Grade Point Average falls below 1.0 at the end of the academic year is automatically withdrawn.
  • A Level 100 student who fails three or more courses at the end of the first semester shall be completely withdrawn.
  • Level 100 student who fails a total of three or more courses at the end of the academic year shall be completely withdrawn. Continuing student cannot trail a total of three or more courses at any given time.
  • A continuing student, who fails or trails a total of three or more courses at any given time shall not progress to the next level but shall be on probation for two semesters within which he/she should pass all the failed or trailed courses.
  • A student on probation who fails to pass all of his/her failed or trailed courses or fails to obtain the minimum CPGA shall be completely withdrawn.
  • A continuing student shall be allowed to repeat a course only once.
  • Courses designated as pre-requisites to more advanced courses must be passed before the latter courses are offered. Any student who fails a pre-requisite course(s) shall have to break his/her programme of study in order to pass the failed course(s).
  • A student on probation can re-sit his/her failed or trailed courses as an external candidate and be re-admitted at the appropriate point in the programme. Such a student is allowed two semesters for his/her redemption.

The full scheme of classification of the bachelor’s degree shall be as follows:

Class of Degree Range of the FCGPA
First Class 3.75 - 4.00
Second Class (Upper Division) 3.25 - 3.74
Second Class (Lower Division) 2.51 - 3.24
Third Class 2.01 - 2.50
Pass 1.00 - 2.00
Fail 0 - 0.99
  • The Institute requires that a pass in every required course shall be obtained by all students to qualify for the award of a degree.
  • A student is expected to earn a minimum CGPA of 1.0 to qualify for certification.
  • All semester examination results shall be taken into account in the computation of the CGPA for certification.
  • Long Essay/Project Work, where applicable, shall be submitted for assessment not later than 28 days from the end of the final semester. In default, the student shall be asked to submit the Long Essay/Project Work in the following semester and shall be treated as a resit examination, with all its implications.
  • A final year student who fails required course(s) shall have a maximum of two academic years after the year of completion within which to pass the failed course(s) and qualify for certification.

Students who are placed on probation may be re-admitted under the following conditions:

  • They shall be classified as external candidates and shall be accorded limited rights and privileges until they pass the failed courses.
  • The external candidate shall register for the failed courses at the advertised time for the normal registration in the semester.
  • He/she shall pay the appropriate registration fee.
  • He/she shall be the opportunity to attend lectures in the failed courses.
  • He/she shall have access to the Library and other academic facilities after payment of the appropriate fees.
  • He/she shall not take up any office.
  • He/she shall pay a re-admission fee which shall be determined by the Institute from time to time.